HOA ViolationPro

Turn a 30–45 minute HOA document workflow into a 2–3 minute task — included with your subscription in licensing.

Important: All documents generated by this plugin are drafts intended as starting points. HOA violation notices and legal correspondence should be reviewed by your association's legal counsel before sending. State-specific statutory language is provided as a reference, not legal advice.

Installation

1. Download the pf-hoa-violationpro.plugin file
2. Open Claude Desktop and navigate to Settings > Plugins
3. Click Install Plugin and select the downloaded .plugin file
4. The plugin will be installed and available immediately

Note: All data stays local on your machine. No external API calls or cloud storage required.

Why This Exists

Self-managed HOAs and small management companies pay $600–$1,200/year for tools like HOALife — software whose primary value is generating templated letters (violations, ARC decisions, delinquency notices). HOA ViolationPro is an alternative to that document-assembly workflow included with your subscription, with state-specific statutory language built in and full customization of every template.

Quick Start

1. Install the plugin in Claude / Cowork
2. Run /hoa:setup — enter your community name, state, and management contact
3. Run /hoa:violation-notice to generate your first violation letter (takes ~2 minutes)
4. Find the signed-ready .docx in your outbound/ folder
5. Print, sign, and mail (or email) as usual

Commands

Command	Description
/hoa:setup	Initialize workspace — configure community profile and owner roster
/hoa:violation-notice	Generate first violation notice with state-specific cure deadline
/hoa:escalation-letter	Generate escalation / cure letter for unresolved violations
/hoa:arc-decision	Generate ARC approval, denial, or conditional approval letter
/hoa:welcome-packet	Generate personalized new homeowner welcome packet
/hoa:delinquency-notice	Generate 30/60/90-day delinquency notice with state lien language
/hoa:annual-disclosure	Assemble annual disclosure package (budget, reserves, amendments)
/hoa:run-all	Batch generate documents from a CSV file
/hoa:status	Show workspace status and open violations count

How It Works

1. Setup (/hoa:setup) — Creates workspace folders, persists community profile with state-specific cure period, optionally imports owner roster from CSV
2. Document generation — Each /hoa: command reads community-profile.json, gathers inputs conversationally, fills the appropriate DOCX template, and saves to outbound/
3. Tracking — Violation notices are logged to archive/violations-log.json for reference
4. Output — Signed-ready .docx files ready for print/email

AI-Powered Features

This plugin leverages Claude's AI capabilities and professionally structured HOA domain knowledge to go beyond simple template substitution:

• Natural language input parsing — Say "Unit 42, Jane Smith, overgrown lawn, observed March 10" and Claude extracts all required fields automatically
• CC&R section inference — Claude infers the likely CC&R section from the violation type when not provided, so you don't need to look it up every time
• State-specific statutory compliance — Claude selects the correct cure period, hearing rights language, and lien citations for your state from authoritative sources (Davis-Stirling Act, FL §720, TX Property Code §209, CCIOA, RCW 64.38)
• Fair Housing Act compliance — Every violation notice includes a reasonable accommodation notice per 42 U.S.C. §3604(f); ARC denial letters include reasonable modification rights; welcome packets include Fair Housing information and HUD contact
• FDCPA protective language — For management company-issued delinquency notices, Claude automatically includes the FDCPA validation notice required by 15 U.S.C. §1692g
• California IDR/ADR notices — For CA communities, violation letters include Internal Dispute Resolution (IDR) notice per Civil Code §5900; pre-lien letters include mandatory IDR offer per Civil Code §5658
• Super-lien state support — For Colorado communities, delinquency notices reference the super-lien priority per C.R.S. §38-33.3-316(2)(b)
• ARC deemed-approved detection — For CA communities, Claude warns the board if an ARC decision is issued after the 60-day statutory deadline per Civil Code §4765
• Reserve study standards — Annual disclosures reference the National Reserve Study Standards (NRSS) percent-funded interpretation for reserve fund health
• Davis-Stirling disclosure checklist — CA annual disclosures include a detailed checklist showing which Civil Code §5300-5310 requirements are covered
• Conversational error recovery — When required information is missing, Claude asks specifically for what's needed rather than failing with an error
• Permit requirement detection — Claude infers whether a local building permit is likely required based on the ARC project type and includes the appropriate notice
• Delinquency stage determination — Claude automatically selects the correct letter stage (30/60/90-day) and tone based on days past due
• Batch processing intelligence — /hoa:run-all reads CSV files, flexibly matches column names, validates each row, and generates documents for all valid entries

What It's an Alternative To

SaaS Tool	Annual Cost	Key Overlap
HOALife	$600–$1,200/yr	Violation notices, ARC letters, owner communications
PayHOA	$588–$3,348/yr	Violation tracking, owner communications
Vantaca	$2,000–$15,000/yr	Document generation (subset of features)
Enumerate/TOPS	$5,000–$30,000/yr	Letter generation (subset of features)

Key Differentiators

• Included with your subscription vs $600–$1,200/yr for HOALife (100-unit HOA)
• State-specific statutory language built in for CA, FL, TX, NY, CO, WA — HOALife requires manual edits
• Data stays local — no resident PII uploaded to vendor servers
• Fully customizable templates — change branding, layout, fonts in Word
• No per-unit pricing — works for communities of any size
• Batch processing — generate letters for dozens of owners from a CSV

Feature Comparison

Feature	HOA ViolationPro	HOALife	PayHOA
Violation notices	✅ Full	✅ Full	⚠️ Basic
State-specific cure periods	✅ Full (with statutory citations)	⚠️ Manual	❌ None
Statutory hearing rights language	✅ Full (6 states)	❌ None	❌ None
Fair Housing Act compliance	✅ Full (accommodation + modification notices)	❌ None	❌ None
ARC decision letters	✅ Full	✅ Full	❌ None
ARC deemed-approved detection (CA)	✅ Full (Civil Code §4765)	❌ None	❌ None
Delinquency sequences	✅ Full	⚠️ Basic	⚠️ Basic
FDCPA protective language patterns (management cos.)	✅ Full (15 U.S.C. §1692g)	❌ None	❌ None
Super-lien state support	✅ CO (C.R.S. §38-33.3-316)	❌ None	❌ None
CA IDR/ADR notices	✅ Full (Civil Code §5900, §5658)	❌ None	❌ None
Welcome packets	✅ Full (with Fair Housing notice)	❌ None	❌ None
Annual disclosure package	✅ Full (NRSS + Davis-Stirling checklist)	❌ None	❌ None
Batch processing (CSV)	✅ Full	✅ Full	⚠️ Limited
Statutory reference database	✅ Full (6 states + federal)	❌ None	❌ None
Resident portal	❌ None	✅ Full	✅ Full
Online payments	❌ None	❌ None	✅ Full
Photo evidence	❌ None	✅ Full	⚠️ Basic
Annual cost	included with your subscription	$600–$1,200	$588–$3,348

Estimated Cost per Use

Disclaimer: Token estimates are approximate and based on typical usage patterns measured from skill prompt sizes. Actual costs vary with input data size, conversation length, and complexity. Estimates use Claude Sonnet 4.6 pricing ($3/1M input, $15/1M output). Cowork and Claude Desktop subscription users (Pro/Max/Team) are not charged per-token — these estimates apply only to direct Anthropic API usage. Running stages individually in fresh sessions uses fewer input tokens than running the full pipeline sequentially, because pipeline mode accumulates conversation history across stages.

Per skill (run individually in a fresh session):

Stage	Skill Prompt	User Input	Total Input	Output	Est. Cost
hoa-statutory-reference	~5.6K	~800	~9.2K	~5.6K	~$0.11
hoa-welcome	~3.2K	~800	~6.8K	~3.2K	~$0.07
hoa-collections	~4.2K	~800	~7.8K	~4.2K	~$0.09
hoa-violations	~5.1K	~800	~8.7K	~5.1K	~$0.10
hoa-arc	~3.4K	~800	~7.1K	~3.4K	~$0.07
hoa-annual-docs	~4.0K	~800	~7.6K	~4.0K	~$0.08
Standalone total			~47.1K	~25.5K	~$0.52

Full pipeline (all stages in one session — context accumulates):

Stage	Base Input	+ History	Total Input	Output	Est. Cost
hoa-statutory-reference	~9.4K	0	~9.4K	~5.6K	~$0.11
hoa-welcome	~7.0K	~6.4K	~13.5K	~3.2K	~$0.09
hoa-collections	~8.0K	~10.5K	~18.4K	~4.2K	~$0.12
hoa-violations	~8.9K	~15.4K	~24.3K	~5.1K	~$0.15
hoa-arc	~7.2K	~21.3K	~28.5K	~3.4K	~$0.14
hoa-annual-docs	~7.8K	~25.5K	~33.3K	~4.0K	~$0.16
Pipeline total			~127.3K	~25.5K	~$0.76

Running the full pipeline once typically costs $0.53–$0.99 in API tokens (Claude Sonnet 4.6).

Known Limitations & Workarounds

This is a Claude Cowork plugin, not a traditional SaaS application. It has architectural constraints you should know about before adopting it.

Limitation	Impact	Workaround
No persistent database	Violation history in local violations-log.json; no automatic cure deadline reminders	Plugin generates log file; board exports to spreadsheet for tracking; cure dates in every letter
No real-time integrations	Cannot pull live owner data from county records or existing HOA software	Import owner roster as CSV at setup; update roster CSV as ownership changes
No e-signatures	Letters require physical board signature	Print and sign, or use DocuSign/HelloSign separately after generating the document
No resident portal	Owners cannot view violation status online	Distribute letters via mail/email; for portal needs, pair with a low-cost portal tool
Session-based	No automated reminder emails when cure periods expire	All letters include explicit deadlines; board calendars follow-up dates

Context & Performance Guide

Session management: Claude's context window is shared across the conversation. For best results, start a fresh session before generating a large batch or the annual disclosure package.

Data volume: Tested with batch CSVs up to 100 rows. For larger batches, split into files of ≤100 rows.

Tips for best results:

1. Run /hoa:setup first in every new session to ensure community-profile.json is accessible
2. Provide unit numbers and owner names concisely — Claude parses them from natural language
3. For batch runs, ensure your CSV has consistent column headers matching the expected names
4. Keep your sessions focused — one document type per session for highest quality output

Degradation signals: If generated letters seem incomplete or skip sections, start a new session.

Requirements

• Claude Desktop or Cowork mode
• Python 3.8+ (for DOCX generation)
• python-docx (pip install python-docx --break-system-packages) — auto-installed on first run

Important Disclaimers

• AI-Generated Content: This plugin uses AI (LLM) technology which can produce inaccurate or incomplete outputs. All content should be treated as a starting point and reviewed for accuracy before use.
• Not Professional Advice: Outputs do not constitute legal, financial, tax, medical, or other professional advice. Consult qualified professionals before making decisions based on generated content.
• No Compliance Guarantee: References to industry standards, regulations, or guidelines are for informational purposes only. This plugin does not guarantee compliance with any law or regulation. Users are responsible for verifying all outputs meet their specific regulatory requirements.
• No Endorsement or Affiliation: Mention of third-party products, standards, or organizations does not imply endorsement, partnership, or certification by those entities.
• Not Legal Advice: This plugin does not provide legal services or legal advice. All legal documents and analysis should be reviewed by a licensed attorney before use.