Meeting Docs v1.1

Turn messy meeting notes into structured minutes, action items, decision logs, and audience-specific summaries — with professional frameworks and zero per-seat cost. An alternative to Fellow ($84-300/user/yr), Otter.ai ($100-480/user/yr), and Fireflies.ai ($120-228/user/yr) for post-meeting note structuring.

Installation

1. Download the pf-meeting-docs.plugin file
2. Open Claude Desktop and navigate to Settings > Plugins
3. Click Install Plugin and select the downloaded .plugin file
4. The plugin will be installed and available immediately

Note: All data stays local on your machine. No external API calls or cloud storage required.

Quick Start

1. Run /meeting-docs-setup to initialize your workspace and configure your organization
2. Import your meeting notes with /meeting-docs-import (paste text or upload transcript)
3. Generate outputs: /meeting-docs-minutes, /meeting-docs-actions, /meeting-docs-decisions, /meeting-docs-summary

Commands

• /meeting-docs-setup — Initialize workspace with governance configuration
• /meeting-docs-import — Import raw notes with auto-detection of meeting type and transcript format
• /meeting-docs-minutes — Generate professional minutes with formality-aware formatting
• /meeting-docs-actions — Extract action items with SMART validation and RACI roles
• /meeting-docs-decisions — Extract decisions with ADR format and quality flags
• /meeting-docs-summary — Generate audience-specific summaries with professional frameworks
• /meeting-docs-status — View workspace dashboard and meeting statistics
• /meeting-setup — Alias for meeting-docs-setup

AI-Powered Features (16 features)

1. Meeting Type Auto-Detection: Classifies meetings into 10 types (standup, planning, retro, board, etc.) via keyword scoring per Scrum Guide 2020 and Robert's Rules 12th Ed.
2. Transcript Format Recognition: Auto-detects Zoom, Teams, Google Meet, Otter.ai, and Fireflies.ai transcript formats plus generic formats
3. Speaker Normalization: Matches speaker names against team list with fuzzy matching (first name, last name, partial)
4. Parliamentary Procedure Detection: Identifies motions, seconds, votes, and quorum per Robert's Rules of Order 12th Ed. §48
5. 3-Tier Formality System: Casual team notes, standard project minutes, or formal board minutes per IAAP professional standards
6. Motion Tracking: Records verbatim motion text, mover, seconder, vote method/result, and disposition for formal meetings
7. SMART Criteria Validation: Scores each action item 0-5 on Specific, Measurable, Achievable, Relevant, Time-bound per Doran 1981
8. RACI Role Classification: Assigns Responsible, Accountable, Consulted, Informed roles per Smith & Erwin (PMI 2005)
9. MoSCoW Priority Method: Classifies action items as Must/Should/Could/Won't per Clegg & Barker 1994
10. Eisenhower Matrix Quadrants: Maps actions to Do/Schedule/Delegate/Eliminate based on urgency and importance
11. Dependency Detection: Identifies blocking and sequential relationships between action items
12. ADR Decision Documentation: Records decisions with context, options, rationale, and consequences per Nygard 2011
13. Decision Quality Flags: Flags decisions missing rationale, alternatives, owner, or with reversal risk
14. Pyramid Principle Summaries: Executive summaries structured conclusion-first per Minto 1987
15. Meeting Effectiveness Metrics: Decision rate, action ratio, participation balance per HBR research (Perlow et al. 2017)
16. Follow-Up Email Templates: Generates formal and informal email templates with meeting summary content

Feature Comparison

Feature	Meeting Docs (Free)	Fellow ($7-25/user/mo)	Otter.ai ($8-20/user/mo)	Fireflies.ai ($10-19/user/mo)
Meeting minutes generation	Yes	Yes	Yes	Yes
Action item extraction	Yes (SMART-validated)	Yes	Yes	Yes
Decision logging (ADR format)	Yes	No	No	No
RACI role assignment	Yes	No	No	No
Parliamentary procedure (Robert's Rules)	Yes	No	No	No
Formality-aware formatting (3 levels)	Yes	No	No	No
Pyramid Principle executive summaries	Yes	No	No	No
Meeting effectiveness metrics	Yes	No	Partial	No
Multi-transcript format support	Yes (6 formats)	Partial	Otter only	Fireflies only
Per-seat pricing	$0	$7-25/user/mo	$8-20/user/mo	$10-19/user/mo
Data stays local	Yes	No (cloud)	No (cloud)	No (cloud)
Real-time transcription	No	Yes	Yes	Yes

Known Limitations

• No real-time transcription — user must provide notes or transcripts post-meeting
• No calendar integration — meeting metadata entered manually
• No persistent scheduling/reminders for action item deadlines
• No direct API push to Slack, Teams, Jira, or Asana (CSV export for PM tools)
• Large meetings (>10,000 words) may be truncated
• Outputs should be reviewed before distribution

Estimated Cost per Use

Disclaimer: Token estimates are approximate and based on typical usage patterns measured from skill prompt sizes. Actual costs vary with input data size, conversation length, and complexity. Estimates use Claude Sonnet 4.6 pricing ($3/1M input, $15/1M output). Cowork and Claude Desktop subscription users (Pro/Max/Team) are not charged per-token — these estimates apply only to direct Anthropic API usage. Running stages individually in fresh sessions uses fewer input tokens than running the full pipeline sequentially, because pipeline mode accumulates conversation history across stages.

Per skill (run individually in a fresh session):

Stage	Skill Prompt	User Input	Total Input	Output	Est. Cost
meeting-docs-actions	~2.3K	~800	~5.8K	~3.0K	~$0.06
meeting-docs-kb	~4.1K	~800	~7.7K	~4.1K	~$0.08
meeting-docs-import	~2.1K	~2.0K	~6.8K	~2.0K	~$0.05
meeting-docs-summary	~2.0K	~800	~5.5K	~6.0K	~$0.11
meeting-docs-decisions	~2.0K	~800	~5.4K	~3.0K	~$0.06
meeting-docs-minutes	~1.8K	~800	~5.3K	~3.0K	~$0.06
Standalone total			~36.5K	~21.1K	~$0.43

Full pipeline (all stages in one session — context accumulates):

Stage	Base Input	+ History	Total Input	Output	Est. Cost
meeting-docs-actions	~6.1K	0	~6.1K	~3.0K	~$0.06
meeting-docs-kb	~7.9K	~3.8K	~11.7K	~4.1K	~$0.10
meeting-docs-import	~7.1K	~8.7K	~15.8K	~2.0K	~$0.08
meeting-docs-summary	~5.8K	~12.7K	~18.5K	~6.0K	~$0.15
meeting-docs-decisions	~5.8K	~19.5K	~25.2K	~3.0K	~$0.12
meeting-docs-minutes	~5.6K	~23.3K	~28.9K	~3.0K	~$0.13
Pipeline total			~106.1K	~21.1K	~$0.63

Running the full pipeline once typically costs $0.44–$0.82 in API tokens (Claude Sonnet 4.6).

Important Disclaimers

• AI-Generated Content: This plugin uses AI (LLM) technology which can produce inaccurate or incomplete outputs. All content should be treated as a starting point and reviewed for accuracy before use.
• Not Professional Advice: Outputs do not constitute legal, financial, tax, medical, or other professional advice. Consult qualified professionals before making decisions based on generated content.
• No Compliance Guarantee: References to industry standards, regulations, or guidelines are for informational purposes only. This plugin does not guarantee compliance with any law or regulation. Users are responsible for verifying all outputs meet their specific regulatory requirements.
• No Endorsement or Affiliation: Mention of third-party products, standards, or organizations does not imply endorsement, partnership, or certification by those entities.