pf-tax-organizer

Turn a 3-hour client document collection process into a 15-minute workflow — with IRS code-level accuracy built in.

Tax Organizer automates the client document collection and tax preparation workflow for solo CPAs and small accounting firms (1–5 staff). It generates entity-aware questionnaires, document checklists, 1099 income summaries, deduction analysis, quarterly estimated payments, and CPA-ready prep packages — an alternative to tools like SafeSend Returns (~$1,500/yr) and Canopy ($1,200–4,800/yr) for firms priced out of enterprise solutions.

Important: All documents generated by this plugin are drafts intended as starting points. Tax documents and organizers must be reviewed by a qualified tax professional before filing. Tax law changes frequently — always verify with current IRS guidance or qualified counsel.

Installation

1. Download the pf-tax-organizer.plugin file
2. Open Claude Desktop and navigate to Settings > Plugins
3. Click Install Plugin and select the downloaded .plugin file
4. The plugin will be installed and available immediately

Note: All data stays local on your machine. No external API calls or cloud storage required.

What It Does

Command	What It Generates	Time Saved
/tax:tax-setup	Workspace with PTIN/EFIN/CAF fields, Circular 230 disclaimer, filing deadline calendar	One-time setup
/tax:tax-intake	Validated client profile with entity/filing status compatibility checks	10–15 min/client
/tax:tax-questionnaire	Customized questionnaire DOCX by entity type (1040, 1120S, 1065, 1120, 1041) with IRC references	20–45 min/client
/tax:tax-checklist	Entity-specific document request checklist DOCX with substantiation thresholds and filing deadlines	15–30 min/client
/tax:tax-1099-income-importer	1099 income summary (NEC/K/INT/DIV/MISC/R/B) with schedule mapping and AUR mismatch flags	20–40 min/client
/tax:tax-deduction-finder	Deduction analysis against Schedule C/A categories with commonly missed items	30–60 min/client
/tax:tax-quarterly-tax-estimator	Form 1040-ES equivalent worksheet with safe harbor analysis	20–40 min/client
/tax:tax-comparison	Year-over-year comparison XLSX with audit trigger flags and TCJA annotations	15–30 min/client
/tax:tax-followup	Three-tier deadline-aware follow-up emails with IRS penalty references	30–90 min/client
/tax:tax-tax-prep-package-generator	CPA-ready package DOCX with 17-item preparer review checklist	45–90 min/client
/tax:tax-pipeline	Full pipeline in one command	~3 hrs/client
/tax:tax-dashboard	Interactive visual dashboard — "show me"	outbound/tax-dashboard-{slug}.jsx (artifact)
/tax:tax-status	Pipeline status overview for all clients	—

Quick Start

/tax:tax-setup              ← Run once to initialize workspace
/tax:tax-intake [name]      ← Load a client profile
/tax:tax-pipeline [slug]    ← Run complete workflow

Supported Entity Types

• 1040 — Individual income tax (IRC §1)
• 1120S — S-Corporation (IRC §1361–§1379, Form 2553 election)
• 1065 — Partnership / LLC partnership return (IRC §701–§761)
• 1120 — C-Corporation (IRC §11)
• 1041 — Estates and trusts (IRC §641–§692, Subchapter J)

Special Circumstance Modules

Automatically included when client has relevant flags:

• Rental property income/expenses (Schedule E, IRC §469 passive activity, §465 at-risk)
• Foreign assets and FBAR requirements (31 USC §5314, Form 8938, IRC §6038D FATCA)
• K-1 pass-through income (IRC §704(d) basis limitation, §465, §469)
• Cryptocurrency and digital assets (IRS Notice 2014-21, Rev. Rul. 2019-24, Form 8949)
• Business/asset sales (IRC §1231, §1245/§1250 recapture)
• New dependents and credits (IRC §152 qualifying child/relative, §24 CTC)
• Life event changes (marriage, divorce, death, disability)
• QBI deduction eligibility (IRC §199A, W-2 wage/UBIA limitations)

Requirements

• Python 3.8+
• python-docx (pip install python-docx --break-system-packages)
• openpyxl (pip install openpyxl --break-system-packages)

Setup installs dependencies automatically.

Data Flow

inbound/client-profile.csv
         ↓
[tax-intake] → processing/{slug}-intake.json
         ↓
[tax-questionnaire]          → outbound/{slug}-questionnaire.docx
[tax-checklist]              → outbound/{slug}-checklist.docx
                             → processing/{slug}-checklist.json
[tax-1099-income-importer]   → outbound/{slug}-1099-income-report.md
                             → processing/{slug}-1099-summary.json
[tax-deduction-finder]       → outbound/{slug}-deduction-report.md
                             → processing/{slug}-deductions.json
[tax-quarterly-tax-estimator]→ outbound/{slug}-quarterly-tax-estimate.md
                             → processing/{slug}-quarterly-estimates.json
[tax-comparison]             → outbound/{slug}-comparison.xlsx  ← requires prior-year CSV
[tax-followup]               → outbound/{slug}-followup.docx    ← requires received-docs.csv
[tax-prep-package-generator] → outbound/{slug}-tax-prep-package.docx

AI-Powered Features

1. Entity-Specific Questionnaire Generation — Creates customized client intake questionnaires for all 5 entity types (1040, 1120S, 1065, 1120, 1041) with IRC code references for each income/deduction section and special circumstance modules
2. IRS Document Substantiation Engine — Applies IRC thresholds for document requirements: $250+ charitable (§170(f)(8)), $75+ business meals (§274(d)), vehicle logs (Reg. §1.274-5T), home office calculations (§280A/Rev. Proc. 2013-13)
3. 1099 Income Categorization & AUR Defense — Processes 7 form types (NEC/K/INT/DIV/MISC/R/B), maps to IRS schedules, and flags CP2000 mismatch risks from the IRS Automated Underreporter program
4. Deduction Discovery & Categorization — Analyzes transactions against Schedule C lines 8-27 and Schedule A categories, identifies 10+ commonly missed deductions (self-employed health §162(l), QBI §199A, home office §280A), and enforces substantiation rules
5. Quarterly Estimated Tax Calculator — Computes Form 1040-ES equivalent worksheets with SE tax (IRC §1401), federal brackets, safe harbor analysis (100%/110% prior year per §6654(d)(1)(C)), and state estimates
6. Year-over-Year Audit Risk Analysis — Flags changes that increase IRS DIF scoring exposure: hobby loss (§183), vehicle expense spikes (§274(d)), charitable limit breaches, and TCJA-affected deductions
7. Deadline-Aware Follow-Up System — Generates urgency-calibrated emails referencing specific penalties: failure-to-file (§6651, 5%/mo), underpayment (§6654), and pass-through late filing (§6698/§6699, $220/partner/mo)
8. CPA-Ready Prep Package Assembly — Bundles all pipeline outputs with Circular 230 disclaimer, income/deduction summaries by schedule, and 17-item preparer review checklist covering substantiation, safe harbor, AMT, and NIIT exposure

Feature Comparison

Feature	pf-tax-organizer	SafeSend ($1,500/yr)	Canopy ($1,200–4,800/yr)
Entity-specific questionnaires	Yes	Yes	Yes
Document checklists	Yes	Yes	Yes
1099 income categorization	Yes	No	No
Deduction analysis	Yes	No	Limited
Quarterly tax estimates	Yes	No	No
Year-over-year comparison	Yes	No	Limited
IRS code references in output	Yes	No	No
Audit risk flagging	Yes	No	No
CPA prep package	Yes	No	No
Missing doc follow-ups	Yes	Yes	Yes
Client portal	No	Yes	Yes
E-signature	No	Yes	Yes
Data stays local	Yes	No	No
Cost	$0	~$1,500/yr	~$1,200–4,800/yr

Estimated Cost per Use

Disclaimer: Token estimates are approximate and based on typical usage patterns measured from skill prompt sizes. Actual costs vary with input data size, conversation length, and complexity. Estimates use Claude Sonnet 4.6 pricing ($3/1M input, $15/1M output). Cowork and Claude Desktop subscription users (Pro/Max/Team) are not charged per-token — these estimates apply only to direct Anthropic API usage. Running stages individually in fresh sessions uses fewer input tokens than running the full pipeline sequentially, because pipeline mode accumulates conversation history across stages.

Per skill (run individually in a fresh session):

Stage	Skill Prompt	User Input	Total Input	Output	Est. Cost
tax-comparison	~8.6K	~800	~12.6K	~6.0K	~$0.13
tax-questionnaire	~21.1K	~800	~25.1K	~6.0K	~$0.17
tax-followup	~7.8K	~800	~11.8K	~6.0K	~$0.13
1099-income-importer	~8.3K	~2.0K	~13.5K	~2.0K	~$0.07
tax-prep-package-generator	~9.5K	~800	~13.6K	~6.0K	~$0.13
tax-dashboard	~2.8K	~500	~6.5K	~8.0K	~$0.14
deduction-finder	~12.7K	~800	~16.7K	~6.0K	~$0.14
tax-checklist	~11.4K	~800	~15.3K	~4.0K	~$0.11
tax-intake	~8.2K	~800	~12.1K	~6.0K	~$0.13
quarterly-tax-estimator	~11.4K	~800	~15.4K	~6.0K	~$0.14
Standalone total			~142.8K	~56.0K	~$1.27

Full pipeline (all stages in one session — context accumulates):

Stage	Base Input	+ History	Total Input	Output	Est. Cost
tax-comparison	~12.8K	0	~12.8K	~6.0K	~$0.13
tax-questionnaire	~25.4K	~6.8K	~32.2K	~6.0K	~$0.19
tax-followup	~12.0K	~13.6K	~25.6K	~6.0K	~$0.17
1099-income-importer	~13.8K	~20.4K	~34.2K	~2.0K	~$0.13
tax-prep-package-generator	~13.7K	~24.4K	~38.1K	~6.0K	~$0.20
tax-dashboard	~6.7K	~31.2K	~37.9K	~8.0K	~$0.23
deduction-finder	~16.9K	~39.7K	~56.6K	~6.0K	~$0.26
tax-checklist	~15.6K	~46.5K	~62.1K	~4.0K	~$0.25
tax-intake	~12.4K	~51.3K	~63.7K	~6.0K	~$0.28
quarterly-tax-estimator	~15.6K	~58.1K	~73.7K	~6.0K	~$0.31
Pipeline total			~437.1K	~56.0K	~$2.15

Running the full pipeline once typically costs $1.51–$2.80 in API tokens (Claude Sonnet 4.6).

Known Limitations

1. No e-signature capability. This plugin handles the document collection phase only — not the delivery/signature phase. For e-signatures on completed returns, use a free tool like DocuSign (free tier) or HelloSign alongside this plugin.

2. No client portal. Clients cannot upload documents directly to the plugin. The accountant downloads received documents and places them in inbound/. A cloud folder share (Google Drive, Dropbox) can serve as the inbound mechanism.

3. No automatic IRS rule updates. The plugin does not auto-update when IRS changes forms or contribution limits. All generated documents include a tax year stamp (e.g., "Prepared for tax year 2025"). Review questionnaire modules annually at the start of each tax season.

4. No automatic email sending. Generated follow-up emails are draft templates the accountant copies into their email client and sends manually. The plugin handles drafting and personalization — not delivery.

5. No persistent scheduling. Reminder emails cannot be sent automatically on a schedule. The accountant runs /tax:tax-followup manually and sends the generated emails.

Legal Notice

All documents generated by this plugin carry a mandatory disclaimer: "This document is generated as a workflow aid only and does not constitute professional tax advice. Consult a licensed CPA or tax professional for tax planning decisions." This plugin is a workflow tool for accounting professionals — it does not provide tax advice and does not determine tax liability.

Version

1.1 — Deep Domain Knowledge iteration. IRS code references throughout, 4 new full skill implementations, 8 AI-powered features.

Important Disclaimers

• AI-Generated Content: This plugin uses AI (LLM) technology which can produce inaccurate or incomplete outputs. All content should be treated as a starting point and reviewed for accuracy before use.
• Not Professional Advice: Outputs do not constitute legal, financial, tax, medical, or other professional advice. Consult qualified professionals before making decisions based on generated content.
• No Compliance Guarantee: References to industry standards, regulations, or guidelines are for informational purposes only. This plugin does not guarantee compliance with any law or regulation. Users are responsible for verifying all outputs meet their specific regulatory requirements.
• No Endorsement or Affiliation: Mention of third-party products, standards, or organizations does not imply endorsement, partnership, or certification by those entities.
• Not Financial or Tax Advice: Financial calculations, tax estimates, and related outputs are for informational purposes only. Consult a qualified CPA or financial advisor for tax and financial decisions.

Commands

• /tax:tax-1099-income-importer — name: tax-1099-income-importer
• /tax:tax-checklist — name: tax-checklist
• /tax:tax-comparison — name: tax-comparison
• /tax:tax-deduction-finder — name: tax-deduction-finder
• /tax:tax-followup — name: tax-followup
• /tax:tax-intake — name: tax-intake
• /tax:tax-pipeline — name: tax-pipeline
• /tax:tax-quarterly-tax-estimator — name: tax-quarterly-tax-estimator
• /tax:tax-questionnaire — name: tax-questionnaire
• /tax:tax-setup — name: tax-setup
• /tax:tax-status — name: tax-status
• /tax:tax-tax-prep-package-generator — name: tax-tax-prep-package-generator